Title: Associate Director of Finance & AccountingSalary Range: $48,852.00 - $68,208.00Contract Term Length: 12 MonthsStandard Hours: 37.5Work Location: HybridFLSA Status: ExemptCollege:Campus Location: System OfficeDepartment: Administrative Services / Resource DevelopmentTotal Rewardsoffers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:Exceptional health care, vision, and dental coverage for you and your familyTuition reimbursement/waiver for you, your spouse, and dependents403(b) retirement plan: a 5% employee contribution receives a 10% employer matchVacation/Sick TimeWork-Life Balance9.5 Paid Holidays2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positionsEmployee Assistance ProgramJob SummaryThe Associate Director of Finance & Accounting will help cover the additional workload created as fundraising performance continues to increase in future years especially with a major gift campaign on the horizon, Serves as help desk system-wide for ensuring the accuracy of recording gifts and pledges in the Raiser's Edge database based on interpretation of the Council of Advancement and Support of Education (CASE) standards, Internal Revenue requirements, Council for Aid to Education (CAE) and internal policies and procedures for receiving, processing, and recording gifts. Responsible for maintaining all financial records using QuickBooks for the KCTCS Foundation, Inc. and for the annual external audit. The KCTCS Foundation, Inc., serves as the independent recognized private foundation delegated with responsibility, through the Board of Regents policy 7.4, to solicit and manage funds that benefit KCTCS students, faculty, and staff. There is also added responsibility for accounting for transactions for the Elizabethtown Community and Technical College Foundation through a Memorandum of Understanding with the KCTCS Foundation, Inc. The KCTCS Foundation, Inc. experienced the best fundraising year in it history in FY21, raising more than $3 million (an all-time record high). The expectation is that fundraising will continue to increase in future years especially with a major gift campaign on the horizon.System Office internal applicants are being considered only at this time and the posting will close at midnight on Friday, April 24, 2024.This is a defined-term contract position renewable each fiscal year and located in Versailles, KY.KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.Job Duties:Serve as primary solutions provider for all college advancement staff on issues related to recording, receiving, and receipting all gifts and pledges. Identify data entry errors, make recommendations on corrections, and adjust records to ensure accuracy system - wide.Maintain financial records for the KCTCS Foundation, Inc. using Generally accepted accounting principles (GMP) and QuickBooks; prepare financial statements and preparation of documents for audit and the IRS 990; serve as liaison to the KCTCS Foundation, Inc. Finance/Audit Committee which includes additional accounting for the Elizabethtown Community and Technical College Foundation through a Memorandum of Understanding with the KCTCS Foundation, Inc.Ensure that KCTCS policy, procedures, and official records comply with the standards for charitable gifts of the IRS, CASE, and CAE; interpret and implement policies and development procedures for the receiving, processing and recording of private gifts in the Raiser' s Edge Database for the colleges, KCTCS Foundation, and recognized college foundations.Generate reports for KCTCS Business Services, CAE, the KCTCS colleges and their recognized foundations for auditing purposes.Establish new gifts and endowment accounts and new designations Systemwide. Prepare annual endowment stewardship reports, annual gift balances reports for system-wide business units, annual endowment match analysis, college and foundation pledges receivable reports, monthly foundation and college payroll deductions system-wide. Prepare and mail annual employee gift deduction receipts.Process and file 1 099 with IRS, maintain current W9 records of 1099 eligible vendors, maintain record retention schedule for KCTCS Foundation and KCTCS System Office Advancement department records.Perform various duties as requested.Minimum Qualifications:Bachelor's Degree in Accounting, Finance or a related field and four (4) years of relevant experience or equivalent. Preferred Qualifications:Master's Degree in Accounting, Finance or a related field and five (5) years of relevant experience or equivalent.