Req #: 234070

Department: DEPARTMENT OF MEDICINE: HEMATOLOGY & ONCOLOGY

Appointing Department Web Address: https://hemonc.uw.edu/

Job Location Detail: Fred Hutchinson Cancer Research Center-South Lake Union

Posting Date: 05/13/2024

Closing Info: Open Until Filled

Salary: $4409 - $5929 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The University of Washington (UW) is seeking a Temporary , Full-Time Budget/Fiscal Analyst , based at the Fred Hutchinson Cancer Center (FHCC) for the Thoracic, Head & Neck and Neuro Oncology program in the Department of Medicine’s Division of Hematology and Oncology .

The Division of Hematology and Oncology is within the Department of Medicine. The Division’s primary mission is to improve cancer care by moving discoveries made in the laboratory to a clinical setting and finding new and innovative ways to use existing therapies. Our vision is to be national leaders in oncology translational medicine. The Division of Hematology and Oncology is primarily located in the Fred Hutchinson Cancer Center (FHCC) campus, but also has faculty and staff located at University of Washington (UW) Medical Center, Harborview Medical Center, the VA Puget Sound Health Care System, and South Lake Union. This position interacts closely with multiple process partners, including FHCC and UW clinical and administrative departments, and multiple regulatory committees. This position oversees Clinical Trials Management System (CTMS) bill capture structure, charge routing and fiscal accountability. This position is also responsible for assisting with revenue recovery. At any given time, up to 25-30 research projects may be in various stages of development and implementation. This position requires in-depth knowledge and experience in clinical research coordination, revenue cycle development, budgeting, billing compliance, and regulations. This position reports to the Program Operations Manager and works closely with the Senior Research Implementation Manager, research faculty and staff program research staff.

Duties and Responsibilities Pre-Award Clinical Trial Maintenance, Revenue Cycle, and Financial Risk Management

• Understand and exercise independent judgment in interpreting complex oncology clinical trial protocols to develop billing capture tools and tracking for internal revenue capture in CTMS and that account for all procedural and labor costs. • Perform comprehensive and independent review of all documents related to the research study funding, including study budget, protocol, consent form, contract, and other supporting documentation. • In collaboration with the start-up team, identify research and Medicare coverage billing structure for post-award cost recovery. • Work with the start-up team, CTMS and UW Clinical Trials Office (CTO) to review billing calendars, Medicare Coverage Analysis (MCA), and financial entries and bill routing. • Identify discrepancies between review in CTMS and across the Program’s research portfolio. • Understand and interpret all institutional, state, and federal policies related to clinical research billing. • Participate in Program research meetings and budgeting/start up committee meetings as needed. • Develop tools and metrics with the goal of increasing study budgeting process efficiencies and streamlining operations.

Post Award Revenue Recovery

• Assist with performing comprehensive and independent review of patient activity in comparison to the Clinical Trial Agreement, perform complex financial reconciliations to ensure full revenue recovery. • Use a Clinical Trial Management Software (CTMS) system, OnCore, for financial reconciliation of studies that are operational in that system. • Interpret and analyze budgets both during active period and post closure, to provide feedback to budget building teams on areas of concern and strength. • Collaborate with faculty, research, and fiscal staff to troubleshoot billing capture findings. • Monitor and assess program compliance around fully executed clinical trial contracts, identifying opportunities for improvement, and implementing changes to stabilize and strengthen compliance. • Participate in Program and Institutional meetings as needed. • Other duties/projects as assigned.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree with major study in accounting, business administration, or related field and two years of experience performing fiscal analysis, planning, and reporting, or equivalent combination of education/experience.

DESIRABLE QUALIFICATIONS

• Experience with clinical research budget development, clinical research coordination, or related research or healthcare experience. • Experience working in an academic medical center. • Ability to work effectively and efficiently in a group environment. • Exceptional organizational and customer service skills. • Strong written and oral presentation skills. • Ability to communicate effectively with all levels of faculty, management, and clinical research staff. • Ability to convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience. • Ability to prioritize and organize work independently. • Demonstrated skill in using Microsoft Excel, Zoom and MS Teams. • Experience with clinical trial budget and payment terms. • Experience as a research study coordinator. • Experience in oncology clinical research. • Familiarity with interpreting regulatory and contractual documents, identifying and resolving ambiguities, and interpreting complex implications of research protocols. • Knowledge of the Medicare Clinical Trials Policy and other federal, state, and institutional clinical research regulations. • Experience with using International Classification of Diseases, 9th Revision (ICD-9), Current Procedural Terminology (CPT), and Healthcare Common Procedure Coding System (HCPCS) billing codes in a clinical research environment. • Strong working knowledge Microsoft Office Suite. • Experience using OnCore, a Clinical Trial Management Software system.

Working Environmental Conditions

• Fast-paced office environment, with a high volume of often-complex projects. • The work is deadline driven and requires rapid and frequent communications, not only between individuals, but also by computer and/or telephone for much of the day. • The position is eligible for hybrid remote/in-person. • This position requires a flexible work schedule. • Stringent deadlines from sponsor organizations/companies to meet deadlines may require overtime including occasional evening and weekend overtime.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.