FSLA: Exempt

Reporting To: Director of Finance

General Summary:

The Procurement Manager oversees the daily operation and activities of the Procurement department. Refine and administer the Capital Region Airport Commissions procurement policies and practices to ensure compliance with public procurement laws and applicable federal regulations, including FAA and EDA funding requirements. This position will also ensure that procurement documents are appropriately drafted and executed on behalf of the airport Commission, which includes preparing, organizing, and maintaining request for bid (RFB), request for proposal (RFP), request for qualifications (RFQ), request for information (RFI), and contract records in accordance with Commission policy guidelines. A key focus of this role will be to coordinate with Commission leadership to ensure their procurement needs are met. The Procurement Manager is responsible for conducting market research, assisting with specification development, maintaining, and optimizing procurement software modules, awarding bids, supporting DBE/ACDBE programs and initiatives, contractor bond and insurance reviews, recommending policy and procedure improvements, and providing analysis for decision-making purposes.

Supervisory Responsibilities:

• Hires and manages the Purchasing Specialist, and other staff as needed.

• Oversees the daily workflow and schedules of the department.

• Conducts performance evaluations that are timely and constructive.

Duties/Responsibilities:

• Collaborates with other departments and leadership to identify and develop needs and requirements for equipment, materials, products, and acceptable substitutions.

• Assesses current material availability; reasonably predicts future availability based on the market, delivery systems, and other variables.

• Prepares and presents market conditions and merchandise cost reports.

• Oversee process of purchase orders and requisitions for materials, supplies, equipment, contracts and capital purchases.

• Drafts, explains, and implements instructions, policies, and procedures for purchasing and contract management.

• Evaluates and approves conditions for issuing and awarding bids.

• Resolves grievances with vendors, contractors, and suppliers.

• Maintains and/or implements purchasing and recordkeeping systems.

• Acts as the companys representative in negotiations with suppliers.

• Coordinates removal or disposal of surplus materials.

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``` - Administers the departmental budget.

• Research, analyze, and provide executive level summaries for a broad range of contractual and regulatory matters.

• Perform required analysis, data collection and market research, identifying and utilizing appropriate principles, methods, and quantitative data collection methods.

• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills, with proven negotiation skills.

• Excellent interpersonal and customer service skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Strong analytical and problem-solving skills.

• Strong supervisory and leadership skills with the ability to effectively train others.

• Ability to prioritize tasks and to delegate them when appropriate.

• Understanding of business and management principles.

• Thorough understanding of materials and supplies used in the company.

• Proficient with Microsoft Office Suite or related software.

• Ability to manage multiple projects simultaneously.

• Ability to establish and maintain effective working relationships with coworkers, vendors, and the public.

• Working knowledge of Oracle, the Virginia Public Procurement Act and eVA

• Ability to maintain control and exhibit good public rel tions under all conditions.

• Maintain a high degree of professionalism when interacting with staff, tenants, customers, and representatives of local, state, and federal agencies.

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``` - Attentiveness to work safety procedures in order to reduce potential risk of injury in work areas.

• High degree of integrity with strong business acumen and sound judgement.

• Proven ability to express ideas clearly and concisely.

• Ability to learn and apply a broad knowledge of administrative procedures and office operations.

• Ability to work in a conscientious, consistent, and thorough manner with attention to detail and accuracy.

• Demonstrated ability to work well in a team environment and independently.

Education and Experience:

• Bachelors degree in related field required.

• At least three years of experience in a related field required.

The below certifications, any combination, or the equivalent, are highly desired, but not required.

• National Contracts Management Association

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``` - Certified Federal Contracts Manager (CFCM) or Certified Professional Contracts Manager (CPCM)

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``` - Institute of Public Procurement

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``` - Certified Procurement Professional (NIGP-CPP)

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``` - Universal Public Procurement Certification Council (UPPCC)

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``` - Certified Public Professional Buyer (CPPB)

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``` - Institute for Supply Management

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``` - Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD)

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``` - American Association of Airport Executives (AAAE)

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``` - Certified Member (CM) or Airport Certified Employee (ACE)

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

• Must be able to access all areas of the facility to determine needs.

• May require travel.

Working Conditions:

• Normal office environment where there is no physical discomfort or exposure to hazards due to temperature, dust, noise, etc.

Disclaimer:

• The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with "May."